Assistant and House Manager for High Profile Family

Are you someone who thrives in ever-changing environments, loves organizing chaos, and can pivot plans on a moment’s notice? If you're dependable, adaptable, and enjoy being the steady hand behind the scenes—we want to hear from you!

What our client needs:

We are seeking an experienced, tenacious, and discreet professional to lead the operations of a private residence and provide administrative support to our client’s fun and busy family.

To be successful in this role you must be comfortable with being “on” all the time and be willing to work long and sometimes irregular hours during special events and meetings. You need to be tech savvy, excited to handle multiple calendars, Excel spreadsheets, and love using the entire Google suite.  If you love solving problems independently, anticipating needs before they arise, and “already took care of it” type of person, and if you thrive in a fast-paced environment with the ability to pivot quickly, YOU are exactly who we are looking for.  You will also need to be professional and able to maintain a good working relationship with your leader, their business colleagues, and their family members.

Your Responsibilities:

House Management:

• Oversee all aspects of household operations, including maintenance, repairs, and vendor management. 
• Coordinate with the personal chef regarding weekly meal ordering and delivery.
• Oversee housekeeper, to ensure the residence is always guest-ready, clean, and running smoothly. 
• Oversee pet sitter to ensure that pets are taken to appointments and care is coordinated for when the family is away. 
• Manage household inventories, including supplies, groceries, and other items. 
• Coordinate with House Runner on all package pick up, personal errands, shopping, returns, lunches and coffee runs, flowers and gift purchases. 
• Maintain household budgets, track expenses, and handle invoice payments. 
• Organize and oversee special events, dinner parties, and gatherings. 
• Ensure security protocols are followed and maintain discretion at all times. 
• Support, as needed, with managing new home renovations in Rhode Island. Must be willing to be onsite in Rhode Island as needed. 
•  ​​Oversee the family’s healthcare, book and calendar appointments, complete paperwork, prescription management, etc

Administrative Support:

• Provide administrative support to two business owners and their Executive Assistant.
• Attend meetings to take notes as needed.
• Assist with quick-turn research, scheduling, and follow-ups.
• Work with VIP travel agent to arrange and calendar all personal and family travel including flights, accommodations, ground transportation, tours, including checking the family in for all flights and sending boarding passes, booking and calendaring dinner reservations, tours, and creating trip itineraries.
• Assist with wardrobe management and packing for travel. 
• Handle confidential matters with professionalism and discretion. 
• Special projects and research. 

Who You Are:

• 5 years of experience as a Personal Assistant, Family Assistant, House Manager or in a similar support role.
• Comfortable being on-call, and willing to work occasional evenings or weekends if needed.
• Thrive under pressure and great at handling last-minute changes and requests with a smile.
• Exceptionally organized, proactive, and solutions-oriented.
• Tech-savvy with working knowledge of Google Workspace, Slack, and shared calendars.
• Discreet, dependable, and professional in all interactions.
• Holds a valid driver's license and has access to a reliable vehicle.
• Ability to work onsite in Southern Vermont 2 - 3 days per week and occasionally more during designated weeks.
• Willing to travel as needed to nearby locations and occasionally to Rhode Island.

Perks & Compensation

• Salary $70k to $90k
• Health benefits
• Paid time off and holidays
• Travel and meal stipends
• A fast-paced, dynamic work environment where no two days are the same

The role requires 5 to 7 years of Executive Assistant/Personal and/or House management experience. 

LOCATION SPECIFICS   
Must be within 40 miles of Southern Vermont (and willing to travel up to 70 miles 2 days per week and occasionally to Rhode Island) 

Priority VA actively celebrates applicants’ different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages of their journey with us. At Priority VA we are dedicated to learning about each human as an individual and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So if you’ve felt unseen or ignored in your career search previously don't worry, we're excited to meet you!